[Excom] Signed Contract and Conflict of Interest form Coalition for a Digital Africa
barrack at aftld.org
barrack at aftld.org
Mon Dec 25 08:51:24 EAT 2023
Dear Mariana and Colleagues,
Attached please find the following documents:
1. Duly signed Conflict of interest form
2. Duly Signed Contract
Wishing you a Merry Christmas and looking forwad to the next steps.
Thank you
Best Regards
On 2023-12-18 20:33, Mariana Marinho wrote:
> Hi Barrack,
>
> Thank you for your email. We note the AFTLD President’s request to
> sign the Conflict of Interest form and the Contract together. Please
> note that ICANN will not be able to execute the contract until the
> Conflict of Interest form is cleared.
>
> Regarding the changes on the version you submitted today:
>
> * Annex B – No. 6 – Online training sessions. AFTLD has proposed
> change as follows: “Online sessions are to be conducted in at the
> end of the first quarter of 2024.” We need leave it as originally
> proposed “in the first quarter…” as it also includes webinars to
> be delivered by ICANN. Given the project delays, it is crucial to us
> to start the online sessions in January.
> * Annex C – Payment Schedule comment “Do we retain up to
> 63000?” – This is the maximum payment from ICANN to AFTLD
> following the terms of this agreement.
>
> I’ll work with our legal team on a clean version of the agreement
> for execution as soon as possible.
>
> Please let me know if you have any questions or concerns.
>
> Best regards,
>
> Mariana
>
> On 12/18/23, 6:26 AM, "barrack at aftld.org" <barrack at aftld.org>
> wrote:
>
> Dear Mariana,
>
> We are ready to sign the Contract, attached please find the final
> draft
>
> on our end with comments. The President Serge would like to sign
> the
>
> Conflict of interest form and the Contract together. We will be
> ready to
>
> start at the earliest opportunity once the contractual process is
>
> finalized.
>
> Best Regards
>
> On 2023-12-08 19:22, Mariana Marinho wrote:
>
> > Dear Barrack,
>
> >
>
> > I'm responding since the weekend has already started for June.
>
> > We will add on the clean version that ICANN will cover travel
>
> > (airfare, per diem, accommodation). Please note that the per
> diem
>
> > amount is intended to cover any costs related to ground
> transportation
>
> > (ie, to /from airport).
>
> >
>
> > Please let us know if this addresses your concern. As soon as we
>
>
> > receive and process the Conflict of Interest form, we will send
> you a
>
> > clean version of the contract for signature. I hope we can have
> this
>
> > contract executed next week.
>
> >
>
> > Best regards,
>
> > Mariana
>
> >
>
> > On 12/8/23, 1:50 AM, "barrack at aftld.org" <barrack at aftld.org>
> wrote:
>
> >
>
> > Dear June,
>
> >
>
> > Many thanks for your email and for the feedback. Would it be
> in
>
> > order if
>
> > we highlight the issues that ICANN will take care of such as
>
>
> > Transport
>
> > and the support that it will give to Participants for
> avoidance of
>
> > doubt. We had discussed this informally but it would be
> important
>
> > to
>
> > capture it to avoid Lacunas. Participants may want to make
> claims
>
> > or may
>
> > come with some expectations that we need clarity in
> addressing.
>
> >
>
> > Thank you
>
> >
>
> > Best Regards
>
> >
>
> > On 2023-12-07 19:59, June Okal wrote:
>
> > > Dear all,
>
> > >
>
> > > Further to our earlier meeting, please see below:
>
> > >
>
> > > * Updated Contract attached - We've
> updated the contract as
>
> > agreed
>
> > > based on our conversation with redlines for you to easily
> track
>
> > > changes and updates - attached
>
> > > * Key Contractual Updates:
>
> > >
>
> > > A. Confirm AfTLD contact details as
> updated to
>
> > Dr.
>
> > > Serge
>
> > >
>
> > > B. Project coordinator payment - to
> update to
>
> > the
>
> > > start date as agreed
>
> > >
>
> > > C. Consultants:
>
> > >
>
> > > a. AfTLD to hire, ICANN to pay -
> Clarified
>
> > AfTLD to
>
> > > hire the consultants and payment to made pursuant to the
> funds
>
> > > delivered by ICANN
>
> > >
>
> > > b. ICANN Approval of consultants
> identified to
>
> > be
>
> > > contracted by AfTLD
>
> > >
>
> > > c. Fees - Reallocation of difference
> from the
>
> > above
>
> > > Project coordinator payment to the Consultant fee section
> - the
>
> > > difference was 5000$ so the total sum remains unchanged
>
> > >
>
> > > d. Hourly review - Removed the proposed
> limit
>
> > for
>
> > > 210 hours to leave it to AfTLD’s discretion
>
> > >
>
> > > e. Advance payment: We have provided
> advance
>
> > > payment of 9000$ and for misc expenses of 2000$ upon
> execution of
>
> > the
>
> > > contract to kickstart the project. Requested advance
> payment of
>
> > 50%
>
> > > for adhoc events may not be feasible as these are
> uncertain and
>
> > the
>
> > > other project partners may cover some of these expenses.
> We have
>
> > > however added advancement for the consultant fee as
> described
>
> > above.
>
> > >
>
> > > * AfTLD proposed webinar date - please
> share a proposed date
>
> > for the
>
> > > first webinar so that we can communicate the same to
> partners
>
> > > * ICANN OCTO proposed webinar date - 15th
> January
>
> > > * Conflict of Interest Form - Lastly,
> please complete and return
>
> > the
>
> > > form back to allow us proceed with the contracting process
>
>
> > >
>
> > > Happy to clarify any outstanding issues or concerns,
>
> > >
>
> > > Best,
>
> > >
>
> > > June
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